Careers at Travel Klinix

Travel Klinix: Administrative Assistant Opportunity 

Administrative assistant

Are you self motivated and driven? Are you passionate about people? We are a friendly team and work together to achieve excellence. We also offer career progression and flexible working arrangements. If you would like to work with like-minded people, come and talk to us at Travel Klinix.

We are looking for an Administrative Assistant in our independent travel health clinic based in Earlsdon, Coventry.

This is an exciting opportunity for an enthusiastic individual to assist in developing and shaping the future of this service. Although some experience is beneficial, personal qualities such as excellent communication skills, enthusiasm, self-motivation and possessing a problem-solving attitude are also important. We are also looking for someone who has passion, energy and demonstrates a willingness to learn. The role is part-time but flexibility will be required. The number of duties will evolve as the business grows and develops.

There are many opportunities to develop within this role. A development structure and performance related pay incentives are in place to encourage growth and maintain this integral role within our team.

For more information, please contact Gemma on 02476016519 or email


Location: Earlsdon, Coventry, West Midlands

Job description: 

Pay scale: £8.00 per hour

Hours: Up to 16 hours, may be required to work some Saturday mornings and Friday evenings

Responsible to: Travel nurse specialist

Accountable to: Medical director 

We are looking for an Administrative Assistant in our independent travel health clinic based in Earlsdon, Coventry.

Summary of role

 Travel clinic administrative assistant role

  • To work as a clinic receptionist and administrator
  • To be flexible and perform personal assistant duties for the nurse specialist and medical director


  • Prepare reception, clinic rooms and tills before clinic
  • Greet and receive clients and booked into clinic
  • Input data into appointment and patient databases (training will be provided)
  • Create, file and retrieve patient records
  • Typing letters
  • Direct any ill patients arriving at reception to nursing/medical staff
  • Observe patients post vaccination in the waiting area and alert nursing staff of any reactions (training will be provided)
  • Handle telephone calls and queries
  • Deal with cash and credit card transactions
  • Cash up at the end of the day and deposit into bank as necessary
  • Must maintain patient confidentiality and privacy
  • Contribute to monitoring of fridge data
  • Send appointment reminders as necessary
  • Order/re-stock retail products
  • Prepare and maintain retail displays
  • Promote and manage sales
  • Process supplier and client invoices
  • Filing, photocopying, faxing documents, post, etc
  • Maintain a tidy environment. This includes emptying bins and keeping the kitchen area clean
  • Other clerical duties as necessary
  • Be flexible and act as a personal assistant to the travel nurse specialist and medical director as necessary
  • Participate in the creation of promotional materials e.g. leaflets, flyers etc.
  • Input and edit updates to the clinic website (training will be given)
  • Be responsible for the security of the building and ensuring it is locked at the end of the day
  • Regularly update own knowledge by continual professional development

This job description is only a guide and is not exhaustive. The successful candidate will be expected, if necessary, to be flexible in performing other duties consistent with their skills.

Person specification: See below

Person Specification 2018

For more information, please contact Gemma on 02476016519 or email your CV to…



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A great place to work

Travel Klinix is a travel health and infection service based in Coventry, West Midlands. We are also a registered Yellow Fever Vaccination centre.  Our patients need to travel safely and be able to place trust in the advice they receive. They are able to do this with us because our travel clinic is led by a specialist in travel medicine and is fully accredited and approved by the Care Quality Commission. Our expertise is unrivalled in Coventry and the West Midlands. So you can be reassured you are working with the best.